Primary Purpose: Answer telephone, direct calls to appropriate department and provide general information regarding track events.

Responsibilities: 

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Provide information on events in-person and via phone/email. If more detailed information is needed, route the call to the appropriate department.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and racing calendars)
• Prepare all outgoing mail as well as distribute incoming mail to appropriate mailboxes.
• Receive all income deliveries and notify appropriate department of the arrival of deliveries. Arrange for outside couriers as needed.
• Other duties as assigned.

Certification/Education:High school diplomas or equivalent work experience.

Work Experience: 1 year prior receptionist/clerical experience preferred.

Skills:

• Excellent telephone skills.
• Microsoft Word and Excel experience a plus.
• Good people and communication skills.